word # 21

Introduction

A great way to draw attention to specific text is to indent it. There are several ways in Word that you can indent text; however, it’s important to use these tools appropriately and indent correctly each time. This can save time and make the editing process go smoothly.

In this lesson, you will learn how to use the tab selector and the horizontal ruler to set tabs and indents, and how to use the Increase and Decrease Indent commands. 

To Indent Using the Tab Key:

The most common way to indent is to use the Tab key. This method is best for indenting one line of text, rather than multiple lines.

• Place the insertion point to the left of text you wish to indent.
• Press the Tab key. This indents the line 1/2 inch by default.

To Use the Indent Commands:

Using the Tab key to indent multiple lines can make formatting difficult if you add or remove text later. Indenting multiple lines is best done using the Indent commands.

• Select the text you wish to indent.
• Click the Increase Indent command to increase the indent. The default is 1/2 an inch. You can press the command multiple times.

• Click the Decrease Indent command to decrease the indent.

To Modify the Default Indent Settings:

• Select the Page Layout tab.
• Select the text you would like to modify.
• Use the arrows or enter text in the fields to modify the Left and Right Indents.

The Tab Selector

The tab selector is above the vertical ruler on the left. Hover over the tab selector to see the name of the type of tab that is active.

The tab options are:

• First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph.
• Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line.
• Left Tab : Moves text to the right as you type.
• Center Tab : Centers text according to the tab.
• Right Tab : Moves text to the left as you type.
• Decimal Tab : Aligns decimal numbers using the decimal point.
• Bar Tab : Draws a vertical line on the document.

To Set a Tab Stop to Indent the First Line of Text:

• Click the tab selector until the First Line Indent icon is visible.
• Left-click at any point on the horizontal ruler. The First Line Indent icon will appear.

• Press the Enter key to start a new paragraph and your insertion point will automatically indent to that point.

To move a tab stop once you have inserted it, left-click and drag the tab stop back and forth on the ruler.

You can set the Hanging Indent the the same way; however this tab stop changes all the other lines in a paragraph.

To Set the Left, Center, Right, and Decimal Tab Stops:

• Click the tab selector until the tab stop you wish to use appears.
• Left-click the location on the horizontal ruler where you want your text to appear.

• Press the Tab key to reach the tab stop.

To Use Find and Replace to Replace Existing Text:

• Click the Replace command on the Home tab. The Find and Replace dialog box appears.

• Enter text in the Find field that you wish to locate in your document.
• Enter text in the Replace field that will replace the text in the Find box.

• Click OK. The change is made in the document.

You can also use the Find command to locate specific information in a document. For example, if you are working with a twenty page report, it would be time consuming to search the document for a specific topic. You can use the Find command to locate all instances of the word or phrase in the document. This is a great way to save time when working with long documents.

Challenge!

Use the Report or any Word document you choose to complete this challenge.

• Practice using the Tab key to indent the first line of a paragraph.
• Select some text and use the Increase and Decrease Indent commands to see how they change the text.
• Explore the tab selector and all the tab stops. Practice using each one.